December+5,+2012

= **Secondary Counselors’ Meeting ** = = **December 5, 2012 ** = = **HS 7:30 – 10:30 am, GT 10:30 – 11:30 am (no MS meeting) ** = = **AGENDA ** =

__FAFSA Project __
 * Project Overview
 * One of 80 school districts working to increase FAFSA completion within a USDE project
 * Data quality cards
 * printed by Accountability and Research
 * for juniors and seniors to check accuracy of Skyward data and to help students use their official name in registering for SAT, ACT, FAFSA, college applications, etc.
 * each campus determining their process for distribution and corrections
 * senior corrections due by January 9th
 * junior corrections due by January 31st
 * Treatment (NHS, SHS, WAIS) vs Control (MHS, SWHS)
 * we will get student level data for NHS, SHS, WAIS
 * by student - FAFSA completed, FAFSA missing signature click, FAFSA incomplete, no data
 * we will only get campus level data for MHS, SWHS
 * in 2013-2014 we will get student level data for all
 * January 17th 6pm - 8:30 pm FAFSA district-wide event
 * working with community based organization to schedule
 * sessions for parents and students
 * sessions for volunteers on helping others complete the FAFSA
 * follow up FAFSA February help sessions being scheduled in community locations with community volunteers
 * FAFSA workshops at SBISD schools are open to anyone. Here's the schedule.

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">__ECP Update__ – Hortencia Vega <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Counselors are key to recruiting students for the Early College Program. It is an opportunity for students to receive college credit for courses prior to graduating high school and at a bargain price! The district provides tuition scholarships for many students, and support in purchasing books. Students must meet TSI requirements to enter the program. To be successful, they need strong school skills and a willingness to work hard. There are likely to be some changes to the courses offered in ECP, particularly the program at HCC, due to curriculum revisions and courses offered on the home campuses. Hortencia will be working with this year's sophomore counselors to recruit students.

__<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Naviance Implementation Plan __ (tasks by grade level) - each grade level's tasks are grouped in a guidance and counseling program so they can be assigned to a group of students

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">__EOC Update__ – Keith Haffey

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Click HERE for the game pieces.

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">EOC game purpose is to increase awareness of EOC. Each person received playing pieces, each campus received cards to play with campus faculty. <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">pass course and pass test = good to go <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">pass course but fail test = go on to the next course but must retake test <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">fail course but pass test = need credit recovery but don't have take the test again, creates scheduling questions <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">fail course and fail test = redo it all <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">performance standards <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;"> - passing = level 2 <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;"> - advanced = level 3 <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;"> - not passing/unsatisfactory = level 1

Testing opportunities freshman = may, july sophomores = december, may, july junior = december, may, july senior = december, may

To play the game set up play take home messages
 * target is for student to graduate on recommended plan and the student receives credit for courses
 * leave white game board folded, it represents one student's records
 * in the envelope there are game pieces and 5 sets of colored cards, one for each test
 * unclip cards and lay them out above the game board
 * need a calculator
 * large stack of white cards that list how a student did on test administration
 * pencil
 * round 1
 * open freshman flap on game board
 * draw a large white card
 * record how a child did according to the card for freshman year, record it directly on the card (may freshman year test administration)
 * anything level 1 or lower needs to retest
 * if you have one, choose a colored card that matches the subject with level 1 or lower - this is the july retake (keep these drawn colored cards off to the side, want to accumulate them)
 * write the score of the retake in the freshman space
 * if lower than the first score, write in, but not enough so need to test again
 * if more than 1 subject was level 1 or lower, do again
 * if student did level 2 or better in all tests, don't do anything for december
 * if student was at level 1 or below in freshman year, need to retest in december - so draw the appropriate colored card again
 * write in score on the freshman record
 * round 2
 * open sophomore flap
 * draw a large white card, record it on the sophomore flap (may sophomore year)
 * for every subject at level 1 or lower draw an appropriate colored card, record new scores (july retest)
 * determine cumulative score by adding highest scores from each EOC
 * if did level 2 or better in all tests, don't do anything for december
 * if student was at level 1 or below to this point, need to retest in december - so draw appropriate colored cards & write in scores
 * round 3 & 4
 * continue with above process for junior and senior year
 * once you finish, count the number tests the student took
 * this is a whole different ball game than TAKS
 * will have to make some sound decisions and recommendations for students on what tests to retake
 * this is likely to affect the social/emotional outlook of students, especially those who begin retesting freshman year

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">__Mindmeister.com__ – Career & College Readiness Packaging - @https://mm.tt/234586983?t=YdgdMUqFK3
 * click on link to review web of all the Career & College Readiness Packaging options
 * create a Mindmeister account so we can track the suggestions/revisions made to the web
 * add to web as appropriate to provide feedback and ideas on how to package the components necessary to prepare students for choices and success beyond high school

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">__Transition Events__ <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Jan. 16 8th to 9th <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Feb. 8th 5th to 6th

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">From Duncan's Friday Notes to principals: __Changes to 5th to 6th and 8th to 9th Transition for 2012-2013 School Year__

Purpose - Streamline transition events to increase efficiency while maintaining or increasing effectiveness.

Intended Audience - Campus Principal and Campus Counselors

Since last December, the counselors have been discussing how each school handles transition for 5th graders preparing for 6th grade and for 8th graders preparing for 9th grade. It was discovered that each campus handles the transition differently and independently schedules transition activities. Only half of our elementary schools feed into a single middle school and 2 middle schools feed into a single high school. Every other school in SBISD feeds into multiple schools. With each campus handling transition differently, this leads to multiple transition meetings presented and quite different experiences for students in the same school. It also results in lost instructional time for each contact. This is further complicated with four charter schools recruiting students.

After several counseling meetings on the topics, Lynette Breedlove met with each secondary counseling team and each secondary principal individually to discuss this issue. At the same time, Patti Pace discussed the concerns of elementary principals. This research and communication has led to a potential solution: designate a single day during which all 5th grade students will be bused to their zones middle schools for a transition event, designate a single day for the same type of event for 8th grade students, and designate two windows during which charter schools may visit elementary schools.

middle schools to their zoned high schools for a campus visit and transition presentations. Students will be able see the campus in person and learn about elective options. This is an important opportunity for students to begin to connect with personnel at their next school and learn the feel and culture of the campus.
 * On January 16, from approximately 9 am to 11 am, all 8th grade students** will be bused from their

elementary schools to their zoned middle school campus for a campus visit and transition presentation.
 * On February 8, from approximately 9 am to 11 am, all 5th grade students** will be bused from their

In order to support principals and counselors in preparing for this event, **a planning meeting is** this planning meeting, faculty from Spring Woods High School will share how they have managed and organized this type of event for all of their incoming 8th grade students. Then principals and counselors will have the opportunity to work together to plan the event on their own campuses.
 * scheduled for December 7**, immediately following the Administrators Midwinter Workshop. During

To follow up on the course selection process, **campuses will work with their feeder schools to** schools handle the students’ course selection entry independently, others prefer to send counseling staff to support students in the process. Should campuses want to continue their current transition processes in addition to this new plan, they may do so.
 * determine how students’ course selection entry will take place**. Some campuses prefer their feeder

This solution is designed to reduce lost instructional time at most campuses and to ensure a baseline experience for all students transitioning in SBISD. Lynette Breedlove will work with the Transportation Department to organize the busing for this event.

__Action Required__ All principals, mark your calendar for the appropriate transition events. Secondary principals, mark your calendar for the December 7th planning meeting and begin planning the event you will host on your campus.

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">REMINDERS: Professional Development
 * <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">December 6th – Bo’s Place – grief counseling (in Eduphoria)
 * <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">January 10th – HOPE Psychotherapy of Houston, Debbie Edmunds – cutting (Eduphoria soon)

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Meetings
 * <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">February 6
 * <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">March 6 – special time and place – HCC showcase
 * <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">May 1