November+7,+2012

AGENDA
__High School__

Screencast-o-matic.com or Apps: ScreenChomp, ShowMe Interactive Whiteboard, Educreations Interactive Whiteboard
 * ShowMe has an online library of videos created through the app. Anyone can access them here.
 * Educreations has an online library of videos created through the app. You may need to register them here.
 * These are tools to screencast - to record what you're doing on the screen while you talk through it. Basically, it creates a video of what happened on your computer or iPad screen along with your voice.

Naviance Sharing
 * we will work on the log-in issue and get a clear answer, it seems that Naviance does not allow spaces in student logins even though Skyward does
 * how long does it take for new students to be entered in the system?
 * would like a clear roll out chart of what each grade level should be doing and when - a scope & sequence

Houston Endowment, Jones Scholarship Application Training and Feedback (handouts)
 * Spring Branch and Aldine piloting (10% of the students applying, 10% of the scholars)
 * if there are problems students have during the application process, please let them know - they need our feedback before rolling out to all next year
 * Scholarship open to everyone - it is a matter of EFC and the college they plan to attend, not family's income alone
 * program set to be last dollar paid
 * want to see the difference between the EFC & the cost of attending
 * don't get a set amount each year, but are awarded the difference between EFC and cost of attending
 * our responsibilities
 * help students complete the application
 * complete the student data online (GPA, rank, SAT/ACT, etc.)
 * <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">primary contacts add others at your school who need to be in the system
 * you will know you're on the right web page because it has "log in" on the top right, the usual Houston Endowment web page doesn't have the log in link
 * application
 * tried to embed the instructions within the application
 * if go to the next tab without saving first, will lose it - MUST SAVE BEFORE LEAVING THE PAGE
 * does auto save but only every 5 minutes, so will lose a few things
 * everything with an asterisk is required, system won't allow them to go on without it
 * put NA if not applicable
 * system available to students on Monday, November 12
 * ** deadline is January 25th at midnight **
 * can make revisions and adjustments up to January 25
 * must upload FAFSA forecaster and specifically list EFC in the application
 * do not have to do FAFSA
 * undocumented can apply
 * undocumented use last 4 digits of PEIMS number instead of SSN
 * counselors does the data piece, the student will have read-only access once you've loaded it
 * essays should be done in word document then pasted in
 * campus scholarship administrator - counselor and principal
 * refer to the School Administrators User Guide
 * feedback on this is welcome
 * within the application you can jump to the application module from the user's guide
 * you can see what the student has done
 * Scores, Transcripts, and Recommendation
 * need class rank and class size
 * for applicants from your school, please be sure it's the same class size for all students
 * students don't report the rank, you do
 * choose the October or January rank for your school and use that one for all students
 * put in SAT verbal, math, written - it will calculate total
 * put in ACT and it will convert score to SAT
 * must put in SAT or ACT, but both aren't required
 * when you load it, it will be attached to their application
 * letter of recommendation - pdf preferred
 * if teacher writes it, should give it to counselor to upload
 * needs to be on school letterhead
 * considered having students enter email for teacher to write the recommendation and upload it - but got messy
 * student can see their letters of recommendation (discussed ways of limiting this access)
 * transcript (discussed concerns that they can print their transcripts)
 * must call to remove duplicate contacts from the system
 * dates
 * January 25 application deadline
 * January 28 - Feb 14 campus nominating committee reviews applications
 * February 15 entire site closes so nothing from counselors after that point

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Dr. Duncan Klussmann
 * counselors are critical to T-2-4
 * he is going to push us and the system
 * we will be out of our comfort zone
 * get past identifying the problem and start solving it
 * people closest to the problem solves problems
 * if it's curricular - teachers solve that
 * if it's T-2-4 - counselors solve that
 * Duncan identifies the problem and pushes to solve the problem and provide some structure
 * Duncan is wide open to how we structure and do things
 * in the roles counselors are in, there are many things we've done for many years
 * reshaping what we do
 * you probably feel like what you want to do most on the counseling side is what you get to last
 * pushing you doesn't mean you aren't valued
 * data
 * 36% of SBISD graduates complete a 4 year degree
 * highest percent we have at one campus is 68%
 * 75-80% of college going kids go to same 10 institutions probably
 * State: kids who complete 8th grade and complete 4 year degree - 29.5%, 11.7% Hispanic, 7.7% Hispanic males
 * Getting Ready
 * PK-12
 * Dual Language - bilingual with rigorous English skills
 * affects all content areas
 * everyone in the system
 * Getting To
 * students who are equipped to go, but haven't done the leg work
 * how can an SBISD student here from PK-12 now senior in pre-cal not have taken the SAT/ACT and have a college list
 * Getting Through
 * partnering with institutions to push them to take care of our students
 * how will a student be successful their first year without appropriate guidance, for example a TAMU full-ride student registered for chemistry, calculus and more tough courses the first semester
 * Getting To & Through are the counselors roles
 * Problem Solving
 * How do we change it so that no kid gets to their senior year unprepared for higher ed? How do we reset the expectation for the whole system? If you individually are responsible for every kid, what systems would you put in place to make sure that doesn't happen?
 * use the counseling team to follow up with juniors in the spring
 * in the fall, visit juniors in their classes with a to-do list
 * follow up in spring once PSAT scores are in
 * whole counseling team focus on spring juniors for individual conferences on their plan in meeting the to-do list
 * incorporate into a classroom so can hear it more - like advisory (technology may be an issue) setting
 * dependent upon how well the teacher wants to be the advisor
 * technology access
 * teachers assigned as mentors and others, too - provide training
 * lots of critical details that are different than in the past
 * does a stipend hurt or help? requiring training might weed out those who are in it by the $$
 * need enough people in the system who can create the dynamic needed
 * how you present it matters
 * Berkman for everyone early on so get interest and strengths to help them focus
 * use the EXPLORE data
 * give the ACT or SAT across the board to every student during the school day
 * Make a list of the 5 things that take the most time
 * scheduling
 * crisis
 * parent contact
 * credit recovery
 * STAT 504
 * lunch duty
 * transcript checks
 * a lot of discussion about legislative changes
 * not requiring recommended plan for college entrance
 * changes in EOC requirements (down from 15)
 * likely to have whole new graduation plans
 * foundational diploma which satisfies higher ed requirements
 * endorsements for other things, like STEM, business, distinguished, etc.
 * transcripts - not going to charge for transcripts next year
 * email Duncan feedback on it - pros and cons
 * trigger is new handbook where this is published
 * class rank
 * Board decided current policy after hearing from the universities, particularly TAMU
 * Duncan has been speaking with TAMU leaders directly
 * TAMU seems to be considering SBISD as a non-ranking district, per their local office
 * be sure to update Pam on issues so she can monitor and keep Duncan up to date
 * want our students to be at the best competitive advantage
 * we are bound by Board policy, try to make the policy the best for the kids, it is not an option as to whether to follow or not, it is not our place to give our opinion on the policy to parents and higher ed representatives
 * bottom line is to take care of kids
 * Duncan wants to visit again
 * think on this more and scaffold it down to lower grades
 * is there a way to capture something with this year's seniors - is there a way for current senior to capture who has done the SAT/ACT, who has completed applications, who has a list or not

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Brain Break & Reflection

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Career and College Readiness Plan
 * <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Component Scavenger Hunt & Feedback
 * <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Plan Pros, Cons, & Solutions

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">__Middle School__

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Screencast-o-matic.com or Apps: ScreenChomp, ShowMe Interactive Whiteboard, Educreations Interactive Whiteboard


 * ShowMe has an online library of videos created through the app. Anyone can access them here.
 * Educreations has an online library of videos created through the app. You may need to register them here.
 * These are tools to screencast - to record what you're doing on the screen while you talk through it. Basically, it creates a video of what happened on your computer or iPad screen along with your voice.

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Naviance Sharing

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Duke TIP

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">GT rosters
 * <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Must be in GT section of courses for areas in which they are identified (minimum of 3 in a group)
 * <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">Teachers of GT students must document training in gifted education

<span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">REMINDERS: Professional Development
 * <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">November 8th – Donna Clark Love – bullying (in Eduphoria)
 * <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">December 6th – Bo’s Place – grief counseling (in Eduphoria)
 * <span style="color: #000000; font-family: 'Tw Cen MT','sans-serif'; font-size: 14.6667px;">January 10th – TBD – potentially self-harm